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Program Overview

The Northern New England Clinical Oncology Society (NNECOS) offers a limited number of educational grants—typically ranging from $500 to $3,000—to support specialized training and professional development activities that enhance oncology care in the region. These awards are designed to empower NNECOS members in pursuing educational opportunities that will, in turn, strengthen the broader oncology community through shared knowledge, skills, and service.

Grant-supported training should lead to a tangible service activity that benefits NNECOS members across the tri-state region. NNECOS accepts Requests for Applications (RFAs) from current members on a rolling basis and will continue to review proposals until all available funding has been awarded.

Program Goals

The Grants for Service Program aims to:

• Support professional development that enhances clinical practice, patient care, or organizational expertise.
• Encourage dissemination of new knowledge, skills, and innovations throughout the NNECOS community.
• Promote collaboration and capacity-building across oncology disciplines and institutions in Maine, New Hampshire, and Vermont.
• Strengthen the culture of service and professional engagement within NNECOS.

Eligibility

Applicants must:

• Be a current NNECOS member in good standing.
• Seek funding for an educational activity or specialized training that clearly aligns with the program goals.
• Commit to completing a service activity that shares the value of the funded training with the NNECOS community.

Allowable Uses of Funds

Grant funds may be used to support:

• Registration fees for educational courses, workshops, conferences, or certification programs
• Travel and lodging expenses associated with training
• Educational materials, coursework, or simulation opportunities
• Other reasonable costs that directly support the proposed educational endeavor

(Non-allowable expenses or institutional overhead may be disallowed at NNECOS’s discretion.)

Application Process

Applicants must submit an online application that includes:

• A description of the proposed educational activity
• A clear explanation of how the training will benefit the broader NNECOS community
• A proposed service activity (or activities) to be completed within one year of training
• A requested budget and justification
• A current CV or résumé

Applications will be reviewed on a rolling basis until available funding has been awarded.

Guidelines

Applicant Responsibilities

1. Submit a complete online application outlining the educational activity and the planned service outcome(s).
2. Maintain active NNECOS membership throughout the funding and service period.
3. Complete at least one service activity within one year of training completion* (examples include presentations at the NNECOS Annual Meeting, virtual educational sessions, resource development, or mentorship activities).
4. Acknowledge NNECOS sponsorship in all resulting service activities, materials, and presentations.
5. Provide timely updates and documentation, including a brief post-training report and a post-service activity summary submitted within 7 days of each event.

Recommendation:
NNECOS encourages applicants to consider collaborations across institutions to broaden the reach and impact of their service activities across the tri-state region.

NNECOS Responsibilities

1. Review proposals and provide feedback to applicants as needed.
2. Offer guidance and clarification throughout the application and implementation process.
3. Disburse awarded funds promptly following approval and confirmation of grant terms.

Examples of Acceptable Service Activities

Service activities should share the benefit of the funded training with the regional oncology community. Examples include, but are not limited to:

• Presenting at the NNECOS Annual Meeting
• Hosting a virtual educational session or case review
• Creating clinical toolkits, patient education resources, or job aids
• Developing short instructional videos or training modules
• Mentoring peers or leading a learning circle
• Participating in quality improvement initiatives that involve multiple sites
• Writing a feature article or clinical insight piece for NNECOS News
• Serving on a NNECOS committee and applying the new expertise

Applicants are encouraged to propose innovative, high-impact ways to leverage their training for community benefit.

Reporting Requirements

Recipients must submit:

• A brief report summarizing the training experience and key takeaways
• Documentation of the required service activity (e.g., slides, materials, description, or summary)
• Acknowledgment of NNECOS support in all related outputs

Reports must be submitted within 7 days of each completed activity.

Funding and Reimbursement

Funding will be distributed upon approval unless otherwise agreed upon. NNECOS may request receipts or documentation for certain expenses. Any unused funds or expenses not aligned with the approved budget may require reconciliation.

Contact

For questions or guidance regarding the Grants for Service Program, please contact:
info@nnecos.org.

Apply Today!