EXHIBITOR INFORMATION

2018 Annual Meeting Home Page

Exhibit Table Assignment Map (when available)

SCHEDULE NOTES: Please review the agenda for the latest schedule information. 
  • Exhibit space is scheduled to be available for set-up beginning at 6:30 AM on Friday.
  • The first scheduled break or those participating in the Palliative Care Symposium (PCS) will be at 10:00 AM.  
  • Annual Meeting attendees not participating in the PCS will be invited to come early for lunch/to visit with exhibitors beginning at 12:00 PM, but the first annual meeting session does not begin until 12:50 PM.  Palliative Care Symposium participation has been on the rise in recent years, so while you should not expect peak flow during this time, it should be relatively well-attended. 
  • Exhibits close at 5:00 PM on Friday (the last schedule break ends at 4:30 PM).
  • Saturday, exhibits are open at 7:00 AM. The closing time is TBD based on how the final schedule/room assignment works out. 
  • Exhibits should be broken down no later than 2:00 PM.
  • There is a new networking reception scheduled for 2:15pm on Saturday for those who elect to stay/attend.
LOGISTICS:
  • All exhibit tables are assigned
  • Exhibit space includes a single 6' table with cloth and skirt. 

PACKAGES:

  • Packages may be delivered to the Hotel within 48 hours of the date of the function. 
  • Packages or materials of excessive weight or value must be approved for receipt by the Hotel prior to shipping. 
  • There will be a $3.00 per box, incoming and $3.00 outgoing handling charge for all boxes processed by our Security Department. 
  • Each pallet or crate delivered to the Hotel is subject to a $50.00 handling charge.
  •  Shipping and receiving hours are 7:00am-4:30pm Monday through Friday.
  • Any Boxes received or shipped on Saturday or Sunday will incur an incoming and outgoing, $5.00 per box handling fee. 
  • Should special arrangements for delivery be necessary, please contact your Conference Services Manager. 
  •  The following information must be on all packages to ensure proper delivery:

Attn: (Name of Person Receiving the Package)
Contact: (Number of Person Receiving the Package)
Group Name: NNECOS 2018
Arrival: Thursday, November 1st, 2018
Property Address: Omni Mount Washington Resort
310 Mount Washington Hotel Road
Bretton Woods, New Hampshire 03575

Conference Services Manager: Christian Hodge
Conference Services Manager Phone/Email: 603-278-8408   christian.hodge@omnihotels.com
Number of Boxes: (#)

A storage fee of $5.00 per box per day will apply for any boxes received prior to 48 hours of the first function. This storage fee will also apply to each empty packing container stored during the function. The Omni Mount Washington Resort is not in any way liable for the contents of these packages.

Omni Mt. Washington Property Diagram by Level


Northern New England Clinical Oncology Society
P.O. Box 643
Sandown, NH 03873-0643
Telephone (603) 887-1948
info@nnecos.org

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